Unfortunately, most central securities depositories (CSDs) do not offer an automated interface for transferring shares to or from the banking system, so a manual workflow is required.
Share book to bank securities account for the same(!) ultimate beneficial owner (‘shareholder’):
Receiving transfer request.
Approval / rejection by the board of directors. If approved, ensure that the shareholder has the shares entered in the share book.
Check the number of shares in the share book.
Send order to the paying agent to dematerialise the shares (see Excel file below).
Accept the order.
Let shareholder register the shares in the share register (see PDF files below).
Bank securities account to share book for the same(!) ultimate beneficial owner (‘shareholder’):
Receipt of the transfer request.
Approval / rejection by the company.
Order sent by the shareholder to custodian bank (see Excel file below).
Accept the order.
In the appendix you will find:
The standardised SIX forms for an application for registration for natural persons and legal entities in DE and EN (step 1.2.)
Excel template instruction paying agent for step 4. The same form can also be used to create new shares as part of a capital increase (tab ‘Dematerialisation’).
Documents for download: